Tuesday, June 8, 2021

Productivity Tools: Evernote vs OneNote - Both/And, not Either/Or

In virtually any kind of environment where people have a choice in what computer hardware or software they use, they will divide into camps. PC vs Mac. Microsoft Office vs OpenOffice. Google Chrome vs Bing. Personal productivity is indeed that: personal. Two of the most popular productivity tools on the market are Evernote and Microsoft OneNote. I have chosen, after years of using both tools, to claim dual citizenship in their respective camps: I use both tools.


When Microsoft first introduced OneNote, I was immediately sold on the notion of having a place on my computer where I could save notes, documents, photos, files, and more, organized in a convenient fashion and easily accessible. OneNote allowed me to mix note types, organize them in a way I could quickly get to them, and begin eliminating paper files. For several years I was a OneNote zealot. It cost me nothing, since I had a corporate license, and later it was part of Office 365 so I didn't have to pay for it separately.

But one thing I found, over time, was that I needed to access my notes across multiple platforms: web, laptop, tablet, phone, etc. While Microsoft has since made progress in making OneNote less platform-dependent, I was anxious to find a tool I could use anywhere, under any circumstances.


Evernote was the solution I needed. When it was first released I gave it a try and found it to be much more in line with my work habits than OneNote. But when I learned that, in order to take full advantage of the tool I would have to pay a yearly subscription fee, I decided to stick with OneNote. Eventually, using the free version of Evernote, I realized paying a yearly subscription fee for Evernote was well worth it, and I moved to using only Evernote.

Evernote vs OneNote

OneNote and Evernote each have their advantages and disadvantages. Some of these include:

  • Attachments. I like how Evernote handles attachments better than how OneNote does. 
  • Responsiveness. OneNote feels "snappier" and much more responsive (as long as I have syncing with OneDrive turned off, because that seems to slow things down).
  • Embedded links. In Evernote you can embed links to other notes. OneNote goes one better and allows the user to embed links to particular paragraphs in other notes.
  • Tagging. In my experience, tagging in Evernote is hands-down better than in OneNote. But then tags aren't that important for me in my writing. 
  • Hierarchy of notes. A deeper hierarchy of note organization with OneNote is a beneficial trade-off. (Neither product allows for an unlimited hierarchy of notes, for some reason.)

But what if I could get the best of both worlds somehow?

OneNote AND Evernote

Evernote, over the past year, has harmonized the user experience across multiple platforms. It has not, for many people, been a comfortable experience moving to the latest version. Whatever their software management strategy might be, Evernote is listening better to its user base and is turning out improved versions and updates at a much more rapid pace.

Because of the negative user experience during this transition, many Evernote users have switched to other platforms, like OneNote. I considered this possibility myself, since I had experience with both platforms. But the process of porting 13,000 notes (no, that's not a typo) from Evernote to OneNote would likely cause me multiple panic attacks.

So I compromised: I decided to use both platforms. I have moved all my writing work to OneNote because that kind of work felt better on OneNote. In particular, the ability to collapse part of an outline and then expand it back comes in very handy when one wants to manage a large and complicated story. I continue to use Evernote for everything else, including bills and receipts and family information of various kinds.


If you've not tried either one of these products, you should give it a try!

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